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Privacy Policy

GeoMatchHub (“we,” “our,” “us”) values your privacy and is committed to protecting your personal information. This Privacy Policy explains how we collect, use, and protect information when you visit our website, use our services, or communicate with us.

By using GeoMatchHub’s website or services, you consent to the practices described in this policy.

Information We Collect

We collect information from you in several ways, depending on how you interact with our services.

A. Information You Provide Directly

You may provide personal or business information when you:

  • Submit an intake form to become a Client or GIS Professional;

  • Request information about our services;

  • Sign contracts, proposals, or invoices;

  • Subscribe to newsletters or resources;

  • Communicate with us via email or forms.

This may include:

  • Name, email, phone number, and organization details;

  • Professional background, resume, portfolio, and references (for GIS professionals);

  • Project details, timelines, and goals (for clients);

  • Payment and billing information;

  • Login credentials (if applicable to secure portals).

B. Information Collected Automatically

When you visit our website, we may collect limited technical data automatically through cookies or similar technologies:

  • IP address, browser type, device type, and operating system;

  • Pages viewed and time spent on the site;

  • Referring websites or search terms.

This information helps us analyze site performance and improve user experience.

C. Information from Third Parties

Publicly available professional information (e.g., LinkedIn)

Referrals from partners or other members

Information from trusted third-party tools used to support billing, project management, or communications.

How We Use the Information We Collect

We use your information only for legitimate business purposes, including:

  • Delivering and managing our services;

  • Communicating with Clients and GIS Professionals;

  • Matching GIS professionals to projects based on expertise and availability;

  • Conducting vetting interviews and verifying credentials;

  • Processing payments, invoices, and tax documents;

  • Sending relevant updates, resources, or marketing emails (you may unsubscribe anytime);

  • Complying with legal, regulatory, and tax obligations;

  • Improving our services and website experience.

We do not sell, rent, or trade your personal or professional information to third parties.

How We Protect Your Information

We maintain administrative, technical, and physical safeguards to protect your information from unauthorized access, disclosure, or misuse.

This includes:

  • Secure data storage using encrypted services (Google Workspace, Airtable, Wix, or equivalent platforms);

  • Role-based access controls to ensure only authorized personnel can view sensitive information;

  • Limited retention of data—information is kept only as long as necessary to fulfill the purpose for which it was collected.

In the unlikely event of a data breach, affected users will be notified promptly in accordance with applicable laws.

GIS Professional Submissions

GIS professionals who submit materials (such as resumes, portfolios, or project examples) through our “Join the Talent Network” form are subject to the following privacy standards:

  • Submitted materials are kept private and secure within GeoMatchHub’s internal database.

  • Materials are used solely for vetting, qualification review, and potential project matching.

  • GeoMatchHub will never share, post, sell, or publicly distribute GIS professional materials without the individual’s explicit written consent.

  • GIS professionals may request to update or remove their data at any time by emailing support@geomatchhub.com.

Information Sharing and Disclosure

6. Information Sharing and Disclosure

We only share information when necessary to deliver our services or comply with the law. This may include:

  • With Clients or Consultants: Limited information may be shared to facilitate introductions, project scoping, and contracts (only with mutual consent).

  • With Service Providers: Trusted third-party platforms (such as Stripe, QuickBooks, Google, or Wix) may process data on our behalf to support operations like billing or communication.

  • For Legal Compliance: We may disclose data if required by law, subpoena, or court order.

All third-party partners are required to maintain confidentiality and comply with relevant data protection laws.

Data Retention

We retain personal and professional data only for as long as necessary to:

  • Complete ongoing projects and business operations;

  • Comply with accounting and legal obligations;

  • Maintain historical project or vetting records (if relevant).

Users may request data deletion at any time unless retention is required by law.

Your Rights and Choices

Depending on your location, you may have rights under applicable data protection laws, including:

  • The right to access, correct, or delete your personal data;

  • The right to withdraw consent at any time;

  • The right to request a copy of your stored information;

  • The right to opt out of marketing communications.

Requests can be made by contacting support@geomatchhub.com. We will respond within a reasonable timeframe.

Cookies and Tracking Technologies

Our website may use cookies and similar technologies to enhance user experience and collect analytics data.
You can adjust your browser settings to block cookies, but doing so may affect certain site features.

Changes to This Policy

We may update this policy from time to time. The latest version will always be available on our website.
We encourage users to review this page periodically for any updates.

Contact Us

If you have questions about this Privacy Policy, please contact us at:

support@geomatchhub.com
www.geomatchhub.com

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